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Job Title: Accountant                                                      Department: Administration

Reports to: CEO-(Supervisor)                                          FLSA Status: Non-Exempt

Classification: Full-Time                                                   Date: 10/03/2022

Job Summary: We’re looking for an organized and driven Staff Accountant to join our growing team at our company.

The Staff Accountant position will work closely with the CEO and operations personnel and handle day-to-day bookkeeping, revitalize our record keeping and bring more organization to our day to day financials. Provides financial information to management by researching and analyzing accounting data; preparing reports.


- Complete Bi-weekly payroll by Tuesday
- Familiarize with Software being used- FUND-EZ for accounting purpose
- Familiarize with software being used- THERAP for billing submission
- Prepare payroll, Account Payable/Receivable, Billings, and Bank
-  All Checks done are to be uploaded to spreadsheet and emailed to           
    Supervisor/ CEO for Bank notice before mailed or issue out
-  Follow up on payment for online vendors ae done in an timely manner
-  Prepare daily and monthly report of payroll
-  Enter ICD-9 Coding
-  Review and reconciled credit purchases and receipts.
-  Maintain Financial statements and Balance sheet, consolidate aging of 
    account balance
-  Handle accounts payable duties and all accompany expenses
-  Process Travel/Mileage Reimbursement for program personnel and stipend
-  Process check request of Travel Reimbursement and garnishment
-  Approve and reimburse Petty Cash request for programs and maintain
-  Prepare journal entries, reconciliations and trend analyses as required for
    monthly closing
-  Handle Day Hab/Com Hab and Respite billing and remittance
-  Enter and adjust paid time off
-  Track Vendor’s account to ensure payments are up to date
-  Create purchase orders and obtain proper departmental approvals and process
-  Assist or work with internal/external auditors
-  Prepare Weekly and Monthly reports
-  Prepare Journal entries and Balance sheet
-  Handle all petty cash and fund checks
-  Monitoring company spending and making sure it is within budget limits
-  Reconcile monthly statements and related transactions
-  Prepare cash collection and A/R Billing
-  Process direct deposit on payroll software
-  Process allocation and staff expenses
-  Review and reconcile invoices with PO and process into accounting software
-  Handle vendor statement
-  Enter employee’s hours, time adjustment and process on paycheck payroll
-  Keep a record of checks and cash in separate files
-  Handle other tasks as assigned by Supervisor


- 5+ years of demonstrated experience overseeing an Accounting / Finance     
   Department for a Nonprofit and/or Healthcare Services organization
- Bachelor’s degree (B.A.) or equivalent, MBA preferred
- Thorough understanding of complex Nonprofit setting and Reimbursement
   structures specific to NYS funded programs and managed care
-  Working knowledge of Fund EZ/Therap accounting software
-  Microsoft Excel proficient
-  Solid analytical, mathematical, and research skills
-  Great interpersonal skills
-  Excellent communication skills (written and verbal)
-  Strong attention to detail
-  Highly organized

Desired Skills:

-  Experience with Federal, New York City (OPWDD, DOH+), and New York State
Office for People with Developmental Disabilities and DOH

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